Many people often spend much of their time developing a perfect design for other ares in an office while neglecting the office reception area. They believe that a reception desk and some chairs are the only elements needed to set up the reception space.
In fact, the office reception is an important area in an organization that says a lot about the organization and what they stand for. This article contains reception area ideas that will help create a beautiful and welcoming reception area.
The Significance of Office Reception Design
The office reception design is one of the most important areas in a company; it reveals a lot about business to the customers. The points highlighted below explain reasons why the office reception design is very important, and why more effort should be dissipated in making it aesthetically appealing to customers.
Create a Positive First Impression
Meanwhile, one particular area that creates a first impression in the heart of the customer is the office reception because that is the first place they see, and it tells them a lot about a business. Therefore, to create a positive impression in the heart of customers, the office reception area must be aesthetically appealing.
Serve as a Representative of Brand Image
Furthermore, the reception area is an important area of a business since it serves as a representative of the brand. Therefore, like other areas in office space, utmost importance should be given to the reception area design.
First, ensure that the setup is professional and that people are very comfortable when they walk into the area. Secondly, the reception area should have a welcoming atmosphere that makes customers feel at home; this can create a positive image of your brand. A clean and concise design will leave clients with a more professional brand image.
Enhance the Overall Client Experience
The third significance of the office reception design is that it enhances the overall client experience. A prospective client can easily conclude what they feel about a business after spending a few minutes in the company’s reception area.
This is why it is very important for every business to spend more time creating a reception area that is welcoming and creative even as they spend more time trying to give the employees a perfect working space.
Boost the Motivation of Employee
Finally, a creative and beautiful reception area will also boost the motivation of the employees. The reception area can be crafted in a way that creates a sense of team spirit and belongs in the heart of the employees – this will help to boost the motivation of employees, increase productivity, and inspire greater creativity.
Lastly, a receptionist in a beautiful and cool office reception design will be motivated to attend to prospective clients outstandingly.
Basic Elements for A Well-Decorated Office Reception Area
To ensure that a reception area has a welcoming atmosphere that creates a positive first impression in the heart of clients and business associates, it must include some basic elements.
Explore the basic elements that are needed to decorate an office reception area below:
Well-Designed Reception Desk
The first element needed to craft a beautiful and well-decorated reception area is the reception desk. A well-designed and beautiful reception desk should be selected because it is one of the top first elements people see when they enter a reception space. With an understanding that the reception desk goes beyond aesthetics, you need to consider using a reception desk that is made with durable material.
A solid surface is a durable material that can be used for creating a well-designed reception desk. Its sleek and sophisticated appearance adds a touch of luxury to any reception area, creating a favorable impression on visitors and clients. The smooth and seamless surface of solid surface tables gives them a modern and high-end look, elevating the overall aesthetic of the space.
Additionally, solid surface materials are highly durable and resistant to scratches, stains, and heat, ensuring long-lasting beauty and functionality. They are easy to clean and maintain, requiring minimal effort to keep them looking pristine. With a wide range of colors, finishes, and designs available, solid surface reception tables offer versatility in matching various interior styles and branding requirements.
KKR is a leading solid surface countertop company that provides durable and beautiful reception solid desks in different sizes and shapes – circle, square, oval, and rectangle. Why should you choose KKR? We offer an all-around customization service that allows you to get the most suitable reception desk for your needs.
Comfortable Seating Arrangements
Secondly, a comfortable seating arrangement (appropriately sized seats that provide adequate width and depth for individuals, allowing them to sit without feeling cramped or restricted in their movements) is the next basic element needed for a well-decorated reception space.
Remember that visitors might spend time waiting in the reception room before someone comes out to attend to them. While waiting, ensure that they have a comfortable place to sit down.
If you are looking at using solid surface furniture for the seating arrangements in your reception area, then you should consider doing business with KKR. KKR, a leading solid surface company, is well known for providing high-quality solid surface materials. At KKR, we customize different patterns and designs of solid surface furniture, including chairs, stools, coffee tables, and a lot more.
Signage and Branding
It is also important to include signage and branding when setting up a reception area. The brand signage is a sign that displays the company identity which includes the company’s logo, name, motto, and other branding elements.
The logo, as the visual representation of the brand, should embody the core values, personality, and unique proposition of the business. It should be designed with careful consideration of color psychology, typography, and visual elements that resonate with the target audience and evoke the desired emotions.
A well-crafted logo creates brand recognition and consistency across all touchpoints. Signage, on the other hand, plays a key role in reinforcing the brand image and values in physical spaces. It should reflect the logo’s design elements and align with the overall brand identity. Strategic placement and attention to visibility and legibility are essential for effective signage.
Adjustable Lighting Options
Lighting means a lot because it adds to the overall aesthetic of a space. Therefore, you must also make the necessary arrangement for the best lighting options that will suit your reception area design.
Since lighting options can affect people’s mood and focus, then you need to be intentional about the type of lighting you will choose. The kind of reception space you have will determine the lighting options that will be suitable.
In particular, adjustable lighting options are highly recommended. This lighting option is adaptive and versatile, making them suitable for wide-ranging needs. You can easily control the light intensity and the color temperature of adjustable lighting.
Also note that direct lighting on important areas such as the reception desk, sitting area, signage, and branding, will bring more attention to them.
Indoor Plants and Greenery
The fifth basic element that is very important in an office reception area is indoor plants and greenery. Some people look at this element as nonimportant, but that’s not true. Aside from the fact that indoor plants and greener adds to the overall aesthetics of space, it also has several health benefits. One major health benefit of indoor office plants is that it helps to reduce sickness rates and stress.
Indoor plants and greenery in a reception space will add a sense of sophistication. Many people love nature and one major way to include nature in your reception area design is by bringing indoor plants and greenery into the space. There are different types of indoor plants and greenery that can be used to design a reception area, some of them are desk plants, floor plants, and hanging pots.
Artwork and Wall Decor
Do you need to make your office reception area look incredible? One last basic element to achieve this is beautiful design works – artwork and wall décor. Considering the wall décor, you need to carefully choose colors that are very suitable for an office area.
For instance, some colors like pastel shades are very good; they help to make people feel calm and relaxed. Furthermore, bright colors help to create feelings of joy and happiness in individuals.
A beautiful way to bring nature into the reception area is by including artwork in the design. Also, do not forget to use lighting options that will complement the wall décor designs. One beautiful and durable material that can be used for wall decoration. Contact us today at KKR to get solid surface sheets and backsplashes that you can use for your reception area wall decoration.
KKR’s backsplashes provide the advantage of customization, offering customers the freedom to select their desired color and pattern. This flexibility allows for a personalized design that harmonizes with the overall aesthetic of the space, ensuring a unique and tailored backsplash solution that meets individual preferences and style requirements.
Steps to Design an Office Reception Area
As we’ve discussed earlier in this article that the reception area is one of the important areas in an organization. It is the first area that visitors see when they enter a company; therefore, visitors can easily judge what they feel about a company after spending a few minutes in the area. To make a positive first-time impression on prospective clients, it is necessary to design the office area reception area carefully. A helpful step-by-step guide is explained below:
Analyze the Company’s Brand and Values
The first step to take when you want to design an office area is to analyze the company’s brand and values.
The brand and values of a company are the principles guiding the business operation of a company – this includes how and where the company sources its products, how they deliver their product and services to its customers, and how employees are cared for. In summary, it talks about how a company achieves its set goals and earns money.
The main reason why it is important to analyze the company’s brand and values is to ensure that they are reflected in the office reception design. Therefore, anyone who comes into the office reception area can easily understand the company and what the company stands for.
The reception design should include the company’s color, logo, fonts, and other things that will help portray the company better.
Develop a Design Concept
After analyzing the company’s brand and values, the second thing to do is to develop a design concept. The design concept that will be developed must portray the brand and core values of the company.
At this stage, the appearance and the arrangement of the office reception area will be properly planned out. Every detail matters a lot at this point because the arrangement and appearance of the reception area say a lot about the company.
For instance, visitors can simply conclude that a company with a clean and clutter-free reception is more professional and will handle business better. While developing the design concept, ensure that the space is well arranged to meet the needs and demands of the company, clients, and business associates. In conclusion, a good reception area must be very comfortable and welcoming.
Choose Furniture and Placement
The third step to take when designing an office reception area is to choose furniture and placement. The first factor that should be considered when choosing furniture is comfort. No matter the amount that is spent on furniture, if the furniture is not comfortable, then it isn’t worth the amount.
So even spending a little more on furniture is worth it, especially when comfort comes with it. KKR’s solid surface countertop and solid surface stool are perfect examples of durable and comfortable furniture.
Another factor that should be considered when choosing furniture and placement is durability. Considering the high level of traffic in the reception area, the furniture needs to be durable and highly resistant to stains.
Moreover, the furniture in the receptionist’s corner must also be carefully selected. For instance, the reception desk goes far beyond aesthetics alone, it must be durable and spacious enough to handle the necessary tasks.
Integrate Branding Elements Within the Reception Area
Finally, when designing an office reception area, it is very important to integrate branding elements within the reception area. What will ensure the integration of the branding elements within a reception area depends on the early stages of the design plan – gathering information about the company and analyzing the company’s brand and values.
The major reason why branding elements should be integrated within the reception area is to communicate the company’s brand and values. The essential branding elements that should be integrated within the reception area include the company’s logo, name, color palette, image, fonts, and theme.
Another branding element that can be integrated into the reception area is award certificates in matching frames.
Tips for the Maintaining Reception Area Design
While developing the design concept of an office reception area, you should also take factors like “maintenance” into consideration. Since the reception area is one of the busiest areas in a company, where different activities are carried out – waiting area, interactions with clients, greeting people, and organizing meetings; it must be properly and regularly maintained to ensure that it remains clean and tidy always.
Establish a Cleaning Schedule
First, a cleaning schedule should be created. This can be a schedule that can be created by the head of the cleaning and maintenance department. One of the things to do when creating a cleaning schedule is to create checklists of tasks to be carried out daily, weekly, and monthly. The cleaning schedule for every reception area may differ depending on how busy they are.
For instance, daily actions such as mopping the floor and cleaning surfaces with disinfectant wipes, may be carried out once in some reception areas, while it must be repeated up to ten times per day in some office reception areas.
Implement Preventive Measures
Office reception maintenance also includes implementing preventive measures. One way to achieve this is by getting rid of bad smells that can give visitors a negative impression of your office. You can consider installing some red diffusers or motion-detecting air fresheners to ensure a fresh smell in your reception area always.
Furthermore, a welcome mat or boot scrapper is recommended at the entrance of an office reception area to prevent or greatly reduce debris in the space. To ensure that the reception area is not cluttered and overcrowded, ensure that customers are attended to faster.
Refreshing Certain Elements
Finally, to ensure that the reception area is always calm and clean, there is a need to maintain the appearance always. First, the wall décor should be repainted regularly to maintain the color quality. Also, indoor plants should be wet regularly and moderately so that they can grow well.
Furthermore, you need to regularly inspect the furniture in the space to know which ones are in bad condition. Bad furniture that is no longer comfortable should be fixed or replaced with new ones. Other basic elements that should be refreshed regularly include lighting, reception desk, signage, and branding.
Why Choose KKR As the Manufacturer of Reception Area Furniture
Are you looking for a furniture manufacturer that can supply you with beneficial and durable furniture for your space? KKR Solid Surface Company is a manufacturer of reception area furniture with over 23 years of experience.
We provide different types of durable and versatile furniture and furnishings with a wide range of high-quality solid surface materials. Here are some points that set KKR apart from other reception area furniture manufacturers:
One-Stop Customization Service
KKR offers a one-stop customization service that allows customers to create the furniture of their choice. We are capable of creating furniture in different sizes and dimensions, making it possible for everyone to get the exact options that suit their project needs and requirements. In addition, our top professional staff can create solid surface furniture in different shapes, patterns, and designs.
On-Time Delivery
With our well-equipped workshop and team of experts with vast experience, we are capable of producing a huge demand for our products within a short period of time. Contractors and suppliers can place their orders anytime, and we are certain that our advanced manufacturing system will help us complete production within a short time.
Another main secret behind our on-time delivery is our 15000m² factory that is equipped with cutting-edge machinery and over 200 employees.
Free Technical Guidance
We provide our clients with free technical guidance during the process of creating custom furniture options. Our team of experts will provide clients with wonderful reception area ideas that will guide them in choosing the best furniture options that suit their needs. Lastly, part of what we offer as KKR service is a 5-year warranty period that exceeds what is offered by other solid surface furniture manufacturers.
Conclusion
Now, it has been established that the reception is of utmost importance to a business, therefore it needs a top-notch design that gives a positive impression on visitors. The office reception serves as a representative of the brand image, and it enhances the overall client experience.
Some of the basic elements needed for a well-decorated reception area are a well-designed reception desk, comfortable furniture, adjustable lighting options, indoor plants, and greenery, artwork, and wall decorations.
If you are looking for a durable and dependable solid surface reception desk, furniture, sheet, and backsplash for sale, visit KKR Solid Surface Company. Our team of experts is ready to guide you through the process of selecting the best reception desks, chairs, and other furniture needed for your office reception area design project. Ready to start this journey with KKR, visit our website to get a quote.
